# Revenue Leak Audit — Pricing Last updated 2026-08-12. Every dollar figure below comes from the same engine that runs in `app/` (`app/engine.js`). Run the app, enter these inputs, and you will get these numbers back. --- ## The Offer | | **Audit** | **Leak Watch** | **Recovery Partner** | |---|---|---|---| | **Price** | $2,500 one-time | $1,500 / month | $3,500 / month | | **What you get** | 12 months of ledger, schedule and claims data scanned across all six leak categories. Itemized dollar figure. Named work list ranked by recoverable dollars. CSV export per category. 60-minute readout call. | Everything in Audit, re-run monthly. Fresh work list pushed to the front desk on the 1st. Month-over-month recovery tracking. Slack or email escalation when a category moves the wrong way. | Everything in Leak Watch, plus I work the two highest-value lists myself. Aged claim rework and unscheduled treatment outreach done by my team, not yours. Weekly recovered-dollars report. | | **Turnaround** | 5 business days from data access | Monthly, delivered by the 3rd | Continuous, weekly reporting | | **Best for** | Owners who want the number before committing to anything | Practices with a capable front desk that just needs the list | Practices short-staffed at the front desk, or a group with no central billing | | **Commitment** | None | 3 months, then monthly | 6 months | First-year cost of Audit + 12 months of Leak Watch: **$20,500**. That is the number every ROI figure on this page is measured against. --- ## What It Replaces | Alternative | Annual cost | What it misses | |---|---|---| | Full-time insurance coordinator | **$67,600** ($52K salary, loaded 30%) | Works claims only. Never touches unscheduled treatment, lapsed recall, or expiring benefits. Leaves with the knowledge when they quit. | | Dental revenue cycle consultant, $400/hr | **$8,000–$18,000** per engagement | One snapshot, then it goes stale. Findings arrive as a slide deck, not a callable list. | | RCM vendor at 4–7% of collections | **$48,000–$84,000** on a $1.2M practice | Only sees what reaches the clearinghouse. Structurally blind to treatment that was never scheduled and recall that never happened. | | Dental Intelligence / Practice by Numbers | **$4,800–$7,200** | Reports the metric. Does not tell you which patient to call. A dashboard is not a work list. | | Doing nothing | **$0** | 30.5% of collections, every year, compounding. | The distinction that matters: four of those five report on money. This finds money and hands you the phone numbers. --- ## ROI Math Recovery rates are applied per category and are worked-list conversion rates, not best case. Overlap between categories is netted out at 28% before anything is claimed. ### Example A — solo GP, $1.2M collections, 1,650 active patients Inputs: 74% case acceptance, 68% recall compliance, 50% scheduled before the patient leaves, 9% broken appointments, 72% insured. | | | |---|---| | Net identified annual leak | **$366,002** (30.5% of collections) | | Realistic recovery rate (blended) | 35% | | Recovered in year one | **$128,608** | | Engagement cost year one | $20,500 | | Net gain | **$108,108** | | Return | **6.3x** | Against the audit fee alone ($2,500), the return is **51x**. Largest categories for this profile: | Category | Identified | Recoverable | |---|---|---| | Lapsed recall / overdue hygiene | $158,720 | $44,442 | | No-shows and same-day cancellations | $70,200 | $31,590 | | Aged and denied insurance claims | $53,568 | $29,462 | | Unscheduled diagnosed treatment | $88,200 | $27,342 | ### Example B — three locations, $2.8M collections, 4,100 active patients | | | |---|---| | Net identified annual leak | **$831,278** (29.7% of collections) | | Recovered in year one | **$290,620** | | Engagement cost year one (Recovery Partner: $2,500 + 12 x $3,500) | $44,500 | | Net gain | **$246,120** | | Return | **6.5x** | Multi-location groups leak more than three times a solo practice, not three times evenly. The leak concentrates wherever billing is decentralized. ### The floor case A genuinely well-run practice (18.8% leak: 88% acceptance, 88% recall compliance, 90% same-day scheduling, 4% broken appointments) still shows **$225,063** identified and **$83,973** recoverable, a **4.1x** return. I have not yet modeled a practice where the engagement does not pay for itself. That is the entire reason the guarantee below is safe. --- ## Margin Math | | | |---|---| | Delivery hours per audit | 6.5 hours (1.0 data access and mapping, 1.5 QA on the scan, 2.0 report assembly and narrative review, 1.0 readout call, 1.0 slack) | | Revenue per audit | $2,500 | | Effective hourly | **$385/hr** | | Marginal compute cost | ~$0.40 of electricity. Generation runs on the local fleet (blackwell, 3x RTX PRO 6000), not a metered API. | | Direct cost per audit | ~$18 (compute, storage, e-signature, PDF delivery) | | Gross margin | **99.3%** | | Leak Watch delivery | 1.5 hours/month/client after the first month. $1,500 revenue = **$1,000/hr effective**. | **Where it breaks.** The audit is the bottleneck, not the compute. At 6.5 hours each, 12 audits per month is 78 hours and that is the honest ceiling for a solo operator also running Leak Watch accounts. Leak Watch scales much further because it is the same pipeline re-run: roughly 25 concurrent Leak Watch clients before month-end delivery collides with new audits. Practical sequencing: sell audits until there are 20 Leak Watch clients ($30K MRR), then hire one part-time revenue cycle coordinator at $28/hr to run the Recovery Partner tier, which is the only tier with real labor in it. --- ## Payment Terms and Guarantee - **Audit:** 100% on signature, before data access. Net 0. - **Leak Watch:** monthly in advance, card on file. Cancel with 30 days notice after month 3. - **Recovery Partner:** monthly in advance, 6-month term. - No percentage-of-recovery pricing. It creates an incentive to inflate the number, and the whole product depends on the number being trustworthy. ### The guarantee > If the audit does not identify at least **10x the audit fee** ($25,000) in annual revenue leak, > the $2,500 fee is refunded in full and you keep the report. Why that is safe to promise: the floor case above is a practice doing nearly everything right, and it still identifies $225,063. The threshold is $25,000, which is 11% of that floor. A practice would have to be roughly nine times better run than the tightest profile I can model before the guarantee costs me anything. In that situation I would rather refund $2,500 and ask them how they did it.